Municipal Records

Which records the city keeps, who keeps them, and for how long are defined under state law - and is a law that is regularly in motion. You may find it helpful when making a public records request to review the retention schedule to see what documents will be held and for how long under the law.

Also, if you are a municipal employee or volunteer, it's also a good idea to check in and find out what documents you may be responsible for maintaining by virtue of your position (IMPORTANT: If you are using your personal email for public business, you are potentially opening up your personal emails to review by a legal authority in regards to any public records request).

Record retention schedules by department are listed first. Below you can find links to the statutory requirements.

If you would like to make a public records request, CLICK HERE

CLERK'S OFFICE record retention requirements

POLICE DEPARTMENT record retention requirements

SUPERVISORY UNION record retention requirements

General requirements:

Accounting Records

Administrative Policy Records

Audit Records 

Budget Records 

Contracting Files 

Enforcement Records 

Granting & Awards Records 

Infrastructure Development/Planning/Construction/etc Records

Investigation Records 

Land Use and Related Permits 

Lending & Loan Records/Public Funds 


Personnel Files 

Tax Appeals

Tax Assessments and Related Records 

Public Utilities

Public Lands