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The original item was published from 4/15/2016 11:06:55 AM to 5/21/2016 12:00:08 AM.

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Planning and Community Development

Posted on: April 15, 2016

[ARCHIVED] Request for Proposals

Project Summary
The City of Montpelier maintains over 55 miles of roads and 25 miles of sidewalks and planning for multiple modes of transportation and developing a Complete Streets Plan has been a goal of the City Council since the City adopted its Master Plan in 2010, and readopted in 2015. Montpelier is committed to providing safe and accessible modes of transportation for every citizen and visitor.
Each year the City has taken active steps to develop the foundation for a comprehensive complete streets plan to address bicycles, pedestrians, vehicles, and mass transit opportunities while addressing Stormwater management opportunities to increase the City’s resilience. The City is now looking for an overall plan that looks at all user and balances conflicting needs (such as on-street parking and bike lanes) which, when built will create a complete street system.
The City of Montpelier has limited resources, multiple needs, and a high level of citizen participation. It is a community that is dedicated to improving the experience of residents, visitors, and daytime employees and working toward the goals of recent complete streets legislation. However, with multiple forms of transportation vying for limited space in the public right of way there must be compromise and planning in order to maximize the benefit to the largest number of people.
The street typology framework will identify and categorize streets in Montpelier based on the needs of all users, and in consideration of the land use context. Street users and activities include, but are not limited to: pedestrians, bicyclists, transit, motorists, deliveries, trucks, on-street parking. Due to constraints inherent in the finite nature of street rights of way, priorities will likely need to be identified as a part of the street typology. The next phase of the project will identify current conditions and deficiencies and apply the street typologies into the capital improvement plan (CIP) budget.

Context and Background

Each year the City has taken active steps to develop the foundation for a comprehensive complete streets plan to address bicycles, pedestrians, vehicles, and mass transit opportunities while addressing Stormwater management opportunities to increase the City’s resilience. The following Planning Initiatives and Projects provide the critical foundation and data for developing a Complete Streets Guideline and Standard Street Typologies.
Planning, Projects, and Initiatives
EPA: Greening Americas Capitals & ORW
Final Report May 2015
Montpelier in Motion Bicycle and Pedestrian Master Plan
Final Report June 2015
Stormwater Master Plan
Stone Environmental : Anticipated Completion Summer 2016
5% of Parking Revenue Dedicated to Alternative Transportation Infrastructure
May 2014-Present
One Taylor Street Multi-Modal Transportation Center
Construction to Commence May 2017
Western Bike Path Extension
Construction to Commence 2017
Taylor Street Reconstruction
Design Commences Jan 2016
DPW: GIS Sidewalk Assessment
Completed Summer 2013
City of Montpelier Master Plan
Adopted September 23 2015
Montpelier Parking Committee
April 2013-Present
Montpelier Bicycle Committee
April 2012-Present
Montpelier Pedestrian Committee
April 2012-Present
Montpelier Transportation Advisory Committee
August 2015-Present

Detailed Project Work Plan

The City of Montpelier in partnership with a consultant will work with the Montpelier Transportation Advisory Committee which is comprised of technical staff from the Department of Public Works, the Department of Planning and Community Development, the Bicycle, Parking, and Pedestrian Committees. In addition we will engage the Conservation Commission and other interested stakeholders such as VTrans, State Employees and Department of Building and General Services to ensure input from key stakeholders. As every stakeholder group and committee has different and sometimes conflicting goals, intensive input will be needed to ensure all stakeholders have been heard.
The consultant will work with representatives from these stakeholder groups to engage them in the planning process and to have these representatives engage their constituencies as the process moves from the technical phase into a more open public engagement process which will bring community wide input into the process and allow for feedback which can be used by the consultant in the drafting of the guidelines.
We anticipate that the Public Planning Process will involve the following tasks; however this process is subject to the suggestions of the selected consultant and the City is open to alternative proposals that meet the project Goals.

Phase I Analysis of Existing Data and Reports:

The selected consultant will work with the Department of Planning and Community Development and the Department of Public Works to complete the following tasks:
1. Identify Existing Conditions (much of this work already exists in files with DPW)
2. Consolidate and Aggregate Data and Reports
3. Identify Potential Typologies

Phase II: Stakeholder Engagement and Outreach

The Consultant will engage the following committees in the initial planning process.
Parking Committee
Pedestrian Committee
Bicycle Committee
Conservation Commission
Energy Committee
Transportation Committee
Montpelier is uniquely blessed in that its Committee members are comprised of qualified professionals that volunteer their private time to assist the community. This wealth of experience provides a depth of insight and expertise that is unique to Montpelier. The Consultant will work with these committees to develop the initial draft for public review and comment.

Phase III: Public Outreach

The third phase of the project will involve 3 critical tasks which when complete will help to facilitate implementation. Montpelier is an engaged community, and the public comment period will be considerable to help garner widespread public support which will be critical to insure that when the Department of Public works schedules their implementation of these changes, the community has been given the opportunity to provide input as it relates to their neighborhood, street, or downtown.
1. Public Education on Complete Streets: Prior to the release of the draft, the Department of Planning and Community Development will work with local media and the consultant to educate the general public on the project and how the citizens of Montpelier can be engaged.
2. Public Meeting on Findings: The Consultant will present the draft to the public
3. Public Input and Comment Period: Following the public meetings the City will allow an additional 30 day comment period and accept comments through multiple sources including the project website, email, snail mail, and social media.

Phase IV: Adoption and Implementation

1. Draft Report to Transportation Committee that incorporates Public Comments and Input into Final Draft to present to City Council. City Council comments will be incorporated where appropriate.
2. Final Report to City Council for Adoption and Implementation

We anticipate that this first and second phase of community participation and developing background data will take 3-6 months. As the plans are drafted, the City will seek public input in multiple phases until the final product is delivered approximately 18 months after the process kicks off and will provide the City with the following:
1. Inventory of Existing Conditions
2. Development of Street Typologies illustrating the potential “ideal” based on the constraints of the individual street, neighborhood, or Right-of Way , including graphic rich section typicals with identification of “ideal” materials and street treatments
3. Maps identifying existing and proposed typologies for the City’s street network
4. Strategies and Action Steps including identification of state and federal grant funding sources
5. Timeline for Implementation to inform Capital Infrastructure Planning
6. A Project Website
7. Final Report

Submission Requirements
Respondents should submit one (1) digital copy (PDF) and Eight (8) printed copies of the submittal by to:
Municipality/Local Project Manager Contact Information
Kevin S. Casey
Community Development Specialist
City of Montpelier
Department of Planning and Community Development
39 Main Street City Hall
Montpelier VT 05602
Tel: 802.223.9507
Fax: 802.262.6080
References may be required upon Request
Please expect a confirmation email upon the City of Montpelier receipt of your proposal.
If you have any questions about this project or the RFP, please address them in writing either via U.S. mail or email to we will respond to all questions in writing within 5 days. Both the question and response will be shared with the other consultants.

RFP Schedule Summary:
Requests for Proposals due Monday, May 15, 2016 4:30 p.m.
Interviews if necessary will be Conducted week of May 23-27, 2016
Consultant selection by: June 3, 2016
Project Work to begin Late July-Early August 2016
Complete project on or by August 30, 2017
Proposal Selection [Proposals will be reviewed by a steering committee comprised of representatives from The City of Montpelier, Vtrans, ACCD, CVRPC, Bike, Pedestrian, Parking and Conservation Commissions
The committee may, at its discretion, develop a short-list of consultants for interviews.
Proposal Evaluation
Respondents will be evaluated according to the following factors:
1. Consultant Qualifications with Similar Projects and the Project Area - 35%
2. Scope of work, methodology, public engagement, and scheduling - 35%
3. Overall Quality, Completeness and Clarity in the Proposal - 15%
4. Consultant Costs and Fee Schedule – 15%
Interview Framework caro
The City of Montpelier reserves the right to select one or more consultants and invite them for an interview prior to awarding the contract. In this process, the selection committee may ask the respondents to give an oral presentation of their respective proposals. The purpose of this oral presentation is to provide an in-depth analysis of certain qualifications, experience in performing similar services, and an opportunity for the consultant to clarify or elaborate on their qualifications without restating the proposal. The interview and presentation is merely to present facts and explanation to the review committee and allow the selection committee to ask targeted questions of the consultant team. The interview and presentation, if deemed necessary by the review committee, will be held at the Montpelier City Hall Montpelier Vermont. The day and time will be notified to the respondents at least one week prior to the meeting. Each interview will last 45 minutes, and will be comprised of a presentation and Q&A. The interviews will be led by a steering committee comprised of representatives from The City of Montpelier, Vtrans, ACCD, CVRPC, Bike, Pedestrian, Parking and Conservation Commissions All costs and expenses incurred in traveling for the purpose of interview and presentation shall be the responsibility of the consultant.
Final Consultant Selection
Following the selection process, one team will be selected to negotiate a final contract for services. The final scope of work with specified deliverables may be modified through negotiation of the final contract. The final project team may also be modified through negotiation of the final contract. Any expenses resulting from the interview and proposal process will be the sole responsibility of the consultant.
Contract Requirements
The City of Montpelier will negotiate contract terms upon selection. All contracts are subject to review by the municipality’s legal counsel. The contract shall not start until the successful applicant enters into a written contract with the municipality. The City of Montpelier is not liable for any cost incurred by consultant prior to issuance of a contract. The consultant and subcontractors must comply with all State and Federal covenants required by virtue of the funding source or contained or referenced in all the municipality’s subcontracts including, but not limited to the following provisions:
? Insurance Coverage
? Indemnification
? Workers Compensation
? Civil Rights and Equal Opportunity
? Americans with Disabilities Act
? Disadvantage Business Enterprise (DBE) Obligation
? Audit and Record Retention
? Lobbying restrictions
Mapping and Graphic Standards
The planning project may have mapping to inventory, assess, and communicate geographic concepts. Consultants will develop data layers in GIS. Data should be in Vermont State Plane coordinates, meters NAIP 1983. These data layers can be developed from existing data layers and/or augmented with additional engineering work. Any artistic renderings or other graphical illustrations should be provided in pdf or jpeg file format along with native editable file formats in Adobe Illustrator/Photoshop and InDesign format. Upon completion, the data will be transmitted in ESRI shapefiles format and associated mapping in Adobe Acrobat formats to the municipality.

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